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Executive Assistant (Sharjah)

Middle East SALARY: AED55,000 - AED60,000 TERM: Permanent

MAJOR FUNCTIONS
Undertakes a variety of administrative and executive support related responsibilities in order to ensure effective and efficient operations. Performs highly responsible, confidential and complex administrative/secretarial tasks.

ESSENTIAL FUNCTIONS
Administrative Support Responsibilities
• Identifies and implements improvements and modifications to clerical and administrative procedures in order to ensure the highest standards of clerical/administrative support to business activities.
• Coordinates external business affairs, including arranging appointments and all relevant paperwork and logistics
• Manages the calendar, interacting with both internal and external executives and/or their relevant offices to coordinate a variety of meetings.
• Prioritises and manages multiple activities simultaneously relating to the Manager’s responsibilities, and follow through on issues in a timely manner.
• Overseeing IT, office set-up and infrastructure changes, such as décor, display literature, and meeting rooms.
• Assisting with event organisation on an ad hoc basis ranging from creating an invitation database to arranging the whole event and all related elements.

Documentation
• Drafting, editing and proof-reading letters, e-mails, and other documents such as biographies, speeches and promotional material..
• Establishes and maintains documentation management system to ensure ease of access to required information/documentation at all times.

Reporting and Communication
• Reports to Manager on all business related matters.
• Maintains and exhibit an excellent working relationship with all company staff.
• Ensures respectful and relevant representation of Manager to those external to company.

Continuous Development of Position
Conducts research on administrative/clerical best practices. Maintains professional and technical knowledge by attending educational workshops and benchmarking professional standards relating to ADMIN/clerical work.

REQUIRED MINIMUM QUALIFICATION & EXPERIENCE:
• Bachelor degree in a commercial or business discipline
• Minimum of 10 years’ experience, 5 of which are as a EA to a Chairman, President or CEO

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POSTED: 20 Aug 2019 JOB ID: EASHAR002